Tendering Opportunities 2023

As part of our Light Up events we would like to elevate our Christmas market offer with the use of chalets to host our traders.

Quantity: 20
Size: standard single chalet units (approx. 3m x 2.5m or similar)
Style: walk in / barn door and countertop – if possible, chalets are able to offer both configurations. If not, then options to be provided and outlined in application, including any differing in costings.
Required: Internal Lighting
Add-On Decoration: For Christmas, additional costing of any garland / decorations to be included. If available, addition of external festoon lighting.
Additional request: Chalets ideally to come set up and lockable with locks installed and keys provided for door/hutches.

Our annual food and drink festival in that hosts speciality traders of many varieties. Chalets have been a longstanding part of the festival.

Quantity: 58-61
Size: standard single chalet units (approx. 3m x 2.5m or similar)
Style: walk in / barn door and countertop – if possible, chalets are able to offer both configurations. If not, then options to be provided and outlined in application, including any differing in costings.
Required: Internal lighting
Additional request: Chalets ideally to come set up and lockable with locks installed and keys provided for door / hutches.

Location: Pontefract town centre precinct, hardstanding.
Size: 5 x 10m marquee
Specification: 3 solid sides and open front. Ballasts with covers. Flooring and lighting is not required.

This would need to be built on Saturday 8 July and be ready for 9am, and will then be de-rigged on Sunday 9 July at 4:30pm.

Location: Wakefield city centre, hardstanding but uneven topography
Size: To be decided by supplier, dimensions of available space included below.
Specification: 2 marquee structures with an interlinking tunnel. 3 solid sides facing the roads and clear panels / window fronts. Functional lighting, throughout. All structures require level flooring with carpet, wall and ceiling linings throughout. Main entrance with double doors which are lockable and fully DDA compliant.
Additional requests: Decorative lighting options. Heaters suitable for the size of marquee along with a generator to power, sufficient fuel and all relevant H&S measures. Banner rails (or similar) for advertising.

Location: Castleford town centre, hardstanding
Size: 4m x 4m
Stage Specification: Stage decking only, to provide a slightly elevated and level area for theatre performances.
Lighting Specification: No lighting requirements.
Sound Specification: No sound requirements.

Location: Pontefract town centre, hardstanding, mains powers is available at this site
Size: Minimum Size 4m x 4m – Maximum Size 7m x 4m
Stage Specification: Stage should be covered and have steps, handrails/guard rails.
Sound Specification: A sound system to provide adequate amplification and playback of music by singers, choirs, dance troupes and theatre groups. A sound technician who will manage the sound requirements of all acts throughout the event (details of all entertainers’ requirements will be confirmed 6 weeks prior to the event to allow the sound technician to fulfil their role).
Lighting Specification: Basic lighting.
Additional Request: Pedestrian barriers for the perimeter of the stage and sound footprint.

Location: This site is in a Wakefield Council owned park so the stage will be located on grass. There is no onsite power at this site a generator would be required, along with all fuel required for the duration of the event and a spill kit.
Size: Maximum size 7m x 4m
Stage Specification: Stage should be covered and have steps, handrails / guard rails.
Sound Specification: A sound system to provide adequate amplification and playback of music by singers, choirs and dance troupes. Often depending on the firework company, the stage is also required to play the music that accompanies the display. A sound technician who will manage the sound requirements of all acts throughout the event (details of all entertainers’ requirements will be confirmed 6 weeks prior to the event to allow the sound technician to fulfil their role).
Lighting Specification: Basic lighting to ensure both the performers safety and optimal viewing for the public.
Additional requests: Pedestrian barriers for the perimeter of the stage and sound footprint. We would be interested in additional coloured lighting options for this event.

Location: Castleford town centre precinct, hardstanding. Mains power is available at this site.
Size: Maximum size we can have in this space is 3m x 3m.
Stage Requirements: Stage should be covered and have steps, handrails / guard rails.
Sound Requirements: A sound system to provide adequate amplification and playback of music by singers, choirs, dance troupes and theatre groups. A sound technician who will manage the sound requirements of all acts throughout the event (details of all entertainers’ requirements will be confirmed 6 weeks prior to the event to allow the sound technician to fulfil their role).
Lighting Requirements: Basic lighting to ensure both the performers safety and optimal viewing for the public.
Additional Requests: Confetti and / or snow machines for when the towns lights are switched on with the countdown. Pedestrian barriers for the perimeter of the stage and sound equipment footprint. We would be interested in additional coloured lighting options for this event.

Location: Pontefract town centre precinct, hardstanding. Mains power is available at this site.
Size: Minimum size 4m x 4m, maximum size 7m x 4m
Stage Requirements: Stage should be covered and have steps, handrails / guard rails.
Sound Requirements: A sound system to provide adequate amplification and playback of music by singers, choirs, dance troupes and theatre groups. A sound technician who will manage the sound requirements of all acts throughout the event (details of all entertainers’ requirements will be confirmed 6 weeks prior to the event to allow the sound technician to fulfil their role).
Lighting Requirements: Basic lighting to ensure both the performers safety and optimal viewing for the public.
Additional Requests: Confetti and / or snow machines for when the towns lights are switched on with the countdown. Pedestrian barriers for the perimeter of the stage and sound equipment footprint. We would be interested in additional coloured lighting options for this event.

Location: Wakefield city centre precinct, hardstanding but uneven topography.
Size: To be decided by supplier, dimensions of available space included below.
Specification: Tipi style structure with appropriate ballasting.
All structures require level flooring with carpet. Main entrance with double doors which are lockable and fully DDA compliant. Interior and exterior lighting.
Additional requests: Decorative lighting options. Fire pit with logs and any other equipment required to run them for the duration of the event.
Heaters suitable for the size of structure along with a generator to power, sufficient fuel and all relevant H&S measures. Bar structure and furniture. Festive dressing options. Banner rails (or similar) for advertising.

Location: Pontefract Castle. Grass throughout. Please note this is a protected historic site with several site restrictions – the successful application will be given a full briefing.
Specification: Tipi style structure with appropriate ballasting. All structures require level flooring with carpet. Main entrance with double doors which are lockable and fully DDA compliant. Interior and exterior lighting.
Additional requests: Decorative lighting options. Fire pit with logs and any other equipment required to run them for the duration of the event. Heaters suitable for the size of structure along with a generator to power, sufficient fuel and all relevant H&S measures. Bar structure and furniture. Festive dressing options. Banner rails (or similar) for advertising